Clinic · commercial · fixed price
Job 4011
In progressDental practice: reception and three surgeries
For Quillan Dental Care, Bristol. Crew C with Gareth Price. Started 24 Aug, handover Fri 20 Nov.
Agreed price
£112,500
ex VAT
Margin now
18.1%
quoted 19.5%
60% of the work done356 m² floor
Job note
Mechanical and electrical second fix by Andy Rees and Jon Haskins. Rob is decorating; crew C back for the surgery cabinets on Mon 9 Nov.
Estimate against actual
Live from the timesheets, purchases and subcontractor invoices
Live from the site app
CostEstimateActual so farForecast at finishDifference
Labour392 h logged against 640 h estimated, at each person's true cost rate£17,611£10,832£17,876+£2651.5% overMaterials4 purchases received, £7,098 on order£39,150£32,745£39,843+£6931.8% overSubcontract3 invoices from the electrician and plumber£33,800£14,160£34,440+£6401.9% overTotal cost£90,561£57,737£92,160+£1,5991.8% overExtras captured on site
£1,180 approved by the client, not billed yet
Quoted margin19.5%£21,939 on £112,500
Margin now18.1%£20,340 with the extras not billed
With the extras billed18.9%£21,520 profit
Where the money went
| Person | Hours | Labour cost | Left in the estimate |
|---|---|---|---|
DK Dave Kerr Lead fitter, crew C, £35/h at cost | 112 h of 192 h estimated | £3,920 of £6,720 | £2,800 |
TA Tom Ashby Joiner, crew C, £30/h at cost | 112 h of 192 h estimated | £3,360 of £5,760 | £2,400 |
RF Rob Finch Decorator, £28/h at cost | 64 h of 57.5 h estimated | £1,792 of £1,610 | +£182 over |
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost | 88 h of 141 h estimated | £1,408 of £2,256 | £848 |
SK Sam Kerridge Labourer and driver, £22/h at cost | 16 h of 57.5 h estimated | £352 of £1,265 | £913 |
True labour cost. The 3 clinics and practices finished this year really took 1.94 h per m² of floor, against the old rule of 1.8. This job: 356 m² floor, priced on 640 h. Rule of thumb: 1.8 h per m² of floor. New quotes now use the true rate →
| Estimate line | Estimate | Ordered | Received | Difference |
|---|---|---|---|---|
Partitions, board and ceilings Avonmere Builders Merchants, PO-5447 | £11,750 | £12,197 | £12,197 | +£447 |
Joinery timber and sheet Kestle Timber, PO-5462 | £6,260 | £6,221 | £6,221 | -£39 |
Lighting and electrical Voltmere Electrical Wholesale, PO-5463 | £7,830 | £8,055 | £8,055 | +£225 |
Safety flooring Cotsmoor Flooring Trade, PO-5537 | £7,050 | £7,098 | £0 | +£48 |
Clinical sinks and taps Linmouth Bathroom Supply, PO-5453 | £6,260 | £6,272 | £6,272 | +£12 |
Materials count when they are delivered and signed for on site. £7,098 is ordered and not received yet; the forecast includes it. Supplier bills post to Xero from here.
| Trade | Agreed | Invoiced | Difference |
|---|---|---|---|
Electrics and data Andy Rees Electrical, 1 invoice | £15,210 | £7,605 | -£7,605 still to bill |
Plumbing Jon Haskins Plumbing and Heating, 1 invoice | £11,830 | £5,915 | -£5,915 still to bill |
Floor laying Nick Weller Flooring, not invoiced yet | £6,760 | none | to come |
Two extra data points and a fused spur, surgery 2 Andy Rees Electrical, SC-3770, over the agreed price | none | £640 | +£640 |
Over the agreed price for electrics. It matches the variation the practice approved, which is not billed yet. The forecast counts each trade at its agreed price until it invoices more.
Agreed price
5% retention held on each invoice, stage invoices at 25%, 50% and 25%
£112,500.00
Extras billed today
V-4011-1
£1,180.00
Revenue
£112,500.00
Labour
forecast: £10,832 so far
- £17,876.40
Materials
forecast: £32,745 so far
- £39,843.43
Subcontract
forecast: £14,160 so far
- £34,440.00
Profit on the forecast
18.1% margin, quoted at 19.5% (£21,939)
£20,340.17
Billing the £1,180 of approved extras takes it to 18.9%. Their cost is already in the figures above.
Cost week by week
£57,737 spent over 9 weeks, against a £90,561 estimate
LabourMaterialsSubcontract
| Week of | Hours | Labour | Materials | Subcontract | Total |
|---|---|---|---|---|---|
| 17 Aug | 0 h | £0 | £12,197 | £0 | £12,197 |
| 24 Aug | 128 h | £3,464 | £0 | £0 | £3,464 |
| 31 Aug | 88 h | £2,464 | £20,548 | £0 | £23,012 |
| 7 Sep | 112 h | £3,112 | £0 | £13,520 | £16,632 |
| 14 Sep | 40 h | £1,120 | £0 | £0 | £1,120 |
| 21 Sep | 0 h | £0 | £0 | £0 | £0 |
| 28 Sep | 0 h | £0 | £0 | £0 | £0 |
| 5 Oct | 0 h | £0 | £0 | £0 | £0 |
| 12 Oct | 24 h | £672 | £0 | £640 | £1,312 |
Extras and variations · 1
Variations →Timesheets · 392 h, £10,832 at cost
Timesheets →| Week of | Person | Hours | Cost | Status |
|---|---|---|---|---|
| 12 Oct Tap for the days Mon 12 Oct8 hTS-01406 Tue 13 Oct8 hTS-01418 Wed 14 Oct8 hTS-01427 | RFRob Finch | 24 h 3 days | £672.00 at £28/h | submitted, approve Fri |
| 14 Sep Tap for the days Mon 14 Sep8 hTS-01232 Tue 15 Sep8 hTS-01240 Wed 16 Sep8 hTS-01246 Thu 17 Sep8 hTS-01253 Fri 18 Sep8 hTS-01260 | RFRob Finch | 40 h 5 days | £1,120.00 at £28/h | approved |
| 7 Sep Tap for the days Mon 7 Sep8 hTS-01183 Tue 8 Sep8 hTS-01193 Wed 9 Sep8 hTS-01202 Thu 10 Sep8 hTS-01210 Fri 11 Sep8 hTS-01219 | DKDave Kerr | 40 h 5 days | £1,400.00 at £35/h | approved |
| 7 Sep Tap for the days Mon 7 Sep8 hTS-01184 Tue 8 Sep8 hTS-01194 Thu 10 Sep8 hTS-01211 Fri 11 Sep8 hTS-01220 | EREllie Rudd | 32 h 4 days | £512.00 at £16/h | approved |
| 7 Sep Tap for the days Mon 7 Sep8 hTS-01190 Tue 8 Sep8 hTS-01200 Wed 9 Sep8 hTS-01207 Thu 10 Sep8 hTS-01217 Fri 11 Sep8 hTS-01226 | TATom Ashby | 40 h 5 days | £1,200.00 at £30/h | approved |
| 31 Aug Tap for the days Tue 1 Sep8 hTS-01144 Wed 2 Sep8 hTS-01153 Thu 3 Sep8 hTS-01161 Fri 4 Sep8 hTS-01172 | DKDave Kerr | 32 h 4 days | £1,120.00 at £35/h | approved |
| 31 Aug Tap for the days Tue 1 Sep8 hTS-01145 Thu 3 Sep8 hTS-01162 Fri 4 Sep8 hTS-01173 | EREllie Rudd | 24 h 3 days | £384.00 at £16/h | approved |
| 31 Aug Tap for the days Tue 1 Sep8 hTS-01152 Wed 2 Sep8 hTS-01159 Thu 3 Sep8 hTS-01169 Fri 4 Sep8 hTS-01180 | TATom Ashby | 32 h 4 days | £960.00 at £30/h | approved |
| 24 Aug Tap for the days Mon 24 Aug8 hTS-01102 Tue 25 Aug8 hTS-01113 Wed 26 Aug8 hTS-01122 Thu 27 Aug8 hTS-01129 Fri 28 Aug8 hTS-01137 | DKDave Kerr | 40 h 5 days | £1,400.00 at £35/h | approved |
| 24 Aug Tap for the days Mon 24 Aug8 hTS-01103 Tue 25 Aug8 hTS-01114 Thu 27 Aug8 hTS-01130 Fri 28 Aug8 hTS-01138 | EREllie Rudd | 32 h 4 days | £512.00 at £16/h | approved |
| 24 Aug Tap for the days Mon 24 Aug8 hTS-01108 Tue 25 Aug8 hTS-01119 | SKSam Kerridge | 16 h 2 days | £352.00 at £22/h | approved |
| 24 Aug Tap for the days Mon 24 Aug8 hTS-01110 Tue 25 Aug8 hTS-01121 Wed 26 Aug8 hTS-01127 Thu 27 Aug8 hTS-01136 Fri 28 Aug8 hTS-01142 | TATom Ashby | 40 h 5 days | £1,200.00 at £30/h | approved |
Purchases · 5, £39,843
Purchases →| Order | What | Status | Net |
|---|---|---|---|
| PO-5537 Cotsmoor Flooring Trade, raised 14 Oct | Safety flooring | On order, due 4 Nov | £7,098.26 |
| PO-5463 Voltmere Electrical Wholesale, raised 30 Aug | Lighting and electrical | Delivered 2 Sep, billed | £8,055.24 |
| PO-5462 Kestle Timber, raised 29 Aug | Joinery timber and sheet | Delivered 2 Sep, billed | £6,220.77 |
| PO-5453 Linmouth Bathroom Supply, raised 24 Aug | Clinical sinks and taps | Delivered 2 Sep, billed | £6,272.00 |
| PO-5447 Avonmere Builders Merchants, raised 18 Aug | Partitions, board and ceilings | Delivered 21 Aug, billed | £12,197.16 |
Subcontractor invoices · 3, £14,160
Tap one for the subcontractor| Invoice | Work | Status | Amount |
|---|---|---|---|
| SC-3770 Andy Rees Electrical, 13 Oct | Two extra data points and a fused spur, surgery 2 Over the agreed price for electrics. It matches the variation the practice approved, which is not billed yet. | Waiting for approval | £640.00 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
| SC-3737 Jon Haskins Plumbing and Heating, 10 Sep | Plumbing, first fix | Paid | £5,915.00 |
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered. | |||
| SC-3732 Andy Rees Electrical, 7 Sep | Electrics and data, first fix | Paid | £7,605.00 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
Invoices · posted to Xero when sent
Billing →| Invoice | Stage | Status | Net | Gross | Xero |
|---|---|---|---|---|---|
| INV-2389 issued 22 Jul | Deposit 1 line | Paid 11 Aug | £28,125.00 | £32,062.50 £1,406 retention held | posted |
| INV-2451 issued 14 Oct | Progress 1 line | Sent, due 13 Nov | £56,250.00 | £64,125.00 £2,813 retention held | posted |
Stages £84,375 + billed extras £0 = £84,375 on invoices. £84,375 sent, £26,719 paid, £4,219 retention held until the defects period ends.
Client
Client page →Quillan Dental Care
Contact: Alison Ashman · client since 15 Jun 2026
Site72 Cheltenham Road, Bristol
Phone0117 496 0867
PortalLive: progress, extras, invoices
Messages in the portal
No messages on this job yet.
People and dates
Project managerGareth Price
CrewCrew C: Dave, Tom, Ellie
Booked20 Jul 2026
StartedMon 24 Aug
HandoverFri 20 Nov
Retention5% held to the end of defects
On the schedule
Schedule →This week and next
Timeline
Progress invoice INV-2451 sent and posted to Xero, £56,250.00 ex VAT
Auto · Yesterday 16:00
Andy Rees Electrical: Two extra data points and a fused spur, surgery 2, £640.00, waiting for approval
Andy Rees · Tue 13 Oct 17:00
V-4011-1 approved by the client (email), £1,180
Client · 2 Oct 10:12
Extra captured: Two extra data points and a fused spur in surgery 2
Gareth · 1 Oct 11:00
Jon Haskins Plumbing and Heating: Plumbing, first fix, £5,915.00
Jon Haskins · 10 Sep 17:00
Andy Rees Electrical: Electrics and data, first fix, £7,605.00
Andy Rees · 7 Sep 17:00
Delivered: Clinical sinks and taps from Linmouth Bathroom Supply (PO-5453, £6,272.00)
Dave Kerr · 2 Sep 08:15
Delivered: Joinery timber and sheet from Kestle Timber (PO-5462, £6,220.77)
Dave Kerr · 2 Sep 08:15
Delivered: Lighting and electrical from Voltmere Electrical Wholesale (PO-5463, £8,055.24)
Dave Kerr · 2 Sep 08:15
First day on site: Dave, Ellie, Sam, Tom
Site app · 24 Aug 07:30
Delivered: Partitions, board and ceilings from Avonmere Builders Merchants (PO-5447, £12,197.16)
Dave Kerr · 21 Aug 08:15
Booked: £112,500 ex VAT
Owen · 20 Jul 11:00