Reports · Thursday 15 October 2026, 10:42
Reports
£57,518 of work done and not yet invoiced on 11 jobs. Site staff spent 68% of their hours on jobs since 1 Jun, £6,930 of approved extras wait for an invoice, 6 h on site are missing from this week's timesheets and 1 invoice is overdue.
01 · Work in progress, every started job
£57,517.80
work done, not invoiced yet, on 11 jobs
£30,190.50
invoiced ahead of the work on 5 jobs (deposits and stage invoices)
£51,440 of it is already on 7 draft invoices that go out as each job is handed over. Work done is the agreed price times the share complete, plus extras the client approved once the job is finished on site; on time and materials it is the hours at charge rates plus materials received and subcontractor invoices at cost plus 15%.
Invoiced aheadLevelNot invoiced yet
4012 · WhitcombeSnagging, 100% done£15,200.00on DRAFT-01, tomorrow4025 · Pelham Rowe ArchitectsIn progress, time and materials£12,827.80on DRAFT-03, tomorrow4006 · TremlettSnagging, 100% done£10,975.00on DRAFT-04, Mon 19 Oct4016 · CoombsSnagging, 100% done£3,400.00on DRAFT-05, Mon 19 Oct4021 · GodwinSnagging, 100% done£3,300.00on DRAFT-02, tomorrow4008 · HobbsSnagging, 100% done£3,112.50on DRAFT-07, 23 Oct4023 · LyleSnagging, 100% done£2,625.00on DRAFT-06, 22 Oct4002 · BattenIn progress, 30% done£2,207.50next stage invoice4019 · PorterIn progress, 40% done£1,815.00next stage invoice4024 · EmeryIn progress, 40% done£1,552.50next stage invoice4028 · WebberIn progress, 80% done£502.50next stage invoice4029 · KempIn progress, 75% doneLevelinvoiced to date4005 · Saltmarsh LettingsSnagging, 100% doneLevelinvoiced to date4020 · PearceIn progress, 15% done£2,435.00 aheadcovered by invoices4027 · CottleIn progress, 55% done£2,620.00 aheadcovered by invoices4017 · Tallow and ThymeIn progress, 72% done£3,130.50 aheadcovered by invoices4022 · Wyvern CyclesIn progress, 10% done£5,130.00 aheadcovered by invoices4011 · Quillan Dental CareIn progress, 60% done£16,875.00 aheadcovered by invoices
12 booked jobs have not started: £63,425.00 of deposits invoiced before the first day on site.Booked jobs →Work in progress, the figures
Cost to date is every timesheet, delivery and subcontractor invoice on the job. Tap a row for the job.
| Job | Status | Done | Work done | Invoiced | Not invoiced | Cost to date | Next invoice |
|---|---|---|---|---|---|---|---|
| 4012 · Whitcombe Kitchen and utility fit-out | Snagging | 100% | £51,200.00 | £36,000.00 | £15,200.00 | £39,950.00 | DRAFT-01, 16 Oct |
| 4025 · Pelham Rowe Architects Office refurbishment, time and materials | In progress | T&M | £12,827.80 | £0.00 | £12,827.80 | £10,374.32 | DRAFT-03, 16 Oct |
| 4006 · Tremlett Kitchen fit-out | Snagging | 100% | £44,380.00 | £33,405.00 | £10,975.00 | £32,986.98 | DRAFT-04, 19 Oct |
| 4016 · Coombs Bathroom and en-suite | Snagging | 100% | £13,950.00 | £10,550.00 | £3,400.00 | £10,192.69 | DRAFT-05, 19 Oct |
| 4021 · Godwin Bathroom with walk-in shower | Snagging | 100% | £13,200.00 | £9,900.00 | £3,300.00 | £9,860.18 | DRAFT-02, 16 Oct |
| 4008 · Hobbs Family bathroom | Snagging | 100% | £12,450.00 | £9,337.50 | £3,112.50 | £9,704.87 | DRAFT-07, 23 Oct |
| 4023 · Lyle Downstairs cloakroom | Snagging | 100% | £10,500.00 | £7,875.00 | £2,625.00 | £7,301.42 | DRAFT-06, 22 Oct |
| 4002 · Batten Kitchen fit-out in a new extension | In progress | 30% | £13,245.00 | £11,037.50 | £2,207.50 | £25,109.24 | Next stage |
| 4019 · Porter Family bathroom | In progress | 40% | £4,840.00 | £3,025.00 | £1,815.00 | £6,752.15 | Next stage |
| 4024 · Emery Family bathroom | In progress | 40% | £4,140.00 | £2,587.50 | £1,552.50 | £6,557.93 | Next stage |
| 4028 · Webber Worktops and doors replacement | In progress | 80% | £8,040.00 | £7,537.50 | £502.50 | £3,596.91 | Next stage |
| 4029 · Kemp Cloakroom and utility refit | In progress | 75% | £7,425.00 | £7,425.00 | £0.00 | £5,930.34 | Next stage |
| 4005 · Saltmarsh Lettings Office refurbishment, two floors | Snagging | 100% | £101,840.00 | £101,840.00 | £0.00 | £82,729.10 | Next stage |
| 4020 · Pearce Kitchen and utility fit-out | In progress | 15% | £3,652.50 | £6,087.50 | -£2,435.00 | £8,988.21 | Next stage |
| 4027 · Cottle Bathroom refit | In progress | 55% | £7,205.00 | £9,825.00 | -£2,620.00 | £6,078.53 | Next stage |
| 4017 · Tallow and Thyme Café fit-out: counter, kitchen and seating | In progress | 72% | £75,132.00 | £78,262.50 | -£3,130.50 | £52,762.33 | Next stage |
| 4022 · Wyvern Cycles Shop refit | In progress | 10% | £3,420.00 | £8,550.00 | -£5,130.00 | £15,170.06 | Next stage |
| 4011 · Quillan Dental Care Dental practice: reception and three surgeries | In progress | 60% | £67,500.00 | £84,375.00 | -£16,875.00 | £57,737.17 | Next stage |
| 18 started jobs | £454,947.30 | £427,620.00 | £27,327.30 | £391,782.43 |
02 · Labour utilisation since go-live
68% of site hours went on jobs: 5,966 h of 8,832
Hours on the timesheets against an 8-hour day, Monday to Friday, from 1 Jun to yesterday. Apprentices have 4 days (college on Wednesdays). Holidays are not taken out, so the gap is every hour not on a job: holiday, training, the yard, or time nobody logged. At each person's cost rate that gap is £76,778.
PersonJunJulAugSepOctto 14 Oct
SRSteve RoweCrew A · £34/h77%136 h74%136 h100%160 h100%176 h100%80 hLDLiam DoyleCrew A · £30/h77%136 h74%136 h100%160 h101%178 h102%82 hJPJosh PenroseCrew A · £16/h83%120 h67%96 h100%128 h88%120 h95%61 hMTMike TannerCrew B · £34/h50%88 h61%112 h80%128 h68%120 h80%64 hRHRyan HaleCrew B · £30/h50%88 h61%112 h80%128 h64%112 h50%40 hCWCallum WebbCrew B · £16/h44%64 h56%80 h75%96 h59%80 h75%48 hDKDave KerrCrew C · £35/h64%112 h61%112 h100%160 h100%176 h100%80 hTATom AshbyCrew C · £30/h64%112 h61%112 h100%160 h100%176 h96%77 hEREllie RuddCrew C · £16/h67%96 h61%88 h100%128 h100%136 h100%64 hCMChris MossSmall works · £30/h32%56 h30%56 h50%80 h59%104 h80%64 hRFRob FinchDecorator · £28/h41%72 h35%64 h30%48 h50%88 h50%40 hSKSam KerridgeLabourer · £22/h27%48 h22%40 h30%48 h23%40 h80%64 hAll site staff12 people56%£24,112 gap55%£25,416 gap78%£10,560 gap76%£12,592 gap84%£4,098 gap
On jobs:under 50%50 to 74%75 to 89%90 to 99%100% or more (overtime)
03 · Extras by the month they were captured
£6,930.00 approved by clients and not billed yet
Since 1 Jun every extra is captured on site and followed until it is billed or declined: 28 so far, 19 of them billed (£17,230). Before that the only extras on record are the ones that reached a Xero invoice, and one from the paper job sheets that never did (£680).
BilledApproved, not billedWaiting for the clientNever billed
Not billed
V-4017-1Fluted oak counter front instead of painted MDFJob 4017 · Tallow and Thyme · approved 26 Sep£2,260Not billedV-4012-1Extend the larder run: one more tall unit with a pull-outJob 4012 · Whitcombe · approved 28 Sep£1,850Not billedV-4012-2Breakfast-bar upstand and a downdraft hob cut-outJob 4012 · Whitcombe · approved 6 Oct£1,350Not billedV-4011-1Two extra data points and a fused spur in surgery 2Job 4011 · Quillan Dental Care · approved 2 Oct£1,180Not billedV-4024-1Recessed shower nicheJob 4024 · Emery · approved 8 Oct£290Not billedV-3981-1Moved the radiator and added a towel railJob 3981 · Upton · done on a handshake in May, before the site app£680Never billed04 · Hours logged against hours clocked, this week
6 h on site that are not on a timesheet
Mon to Wed: 263.75 h on site from the site app's clock-on and clock-off (less a 30 minute break), 257.75 h logged to jobs. Today is still running. Timesheets are approved on Friday, so a gap caught now never reaches an invoice.
| Person | Mon 12 Oct | Tue 13 Oct | Wed 14 Oct | Today | Week |
|---|---|---|---|---|---|
TA Tom Ashby Joiner, crew C | 8 hJob 4025 | 6.5 h+2.75 h on site | 6.25 h+2.5 h on site | On at 07:28Job 4025 | 20.75 hof 26 h on site |
RH Ryan Hale Fitter, crew B | 8 hJob 4027 | 8 hJob 4027 | 8 h+0.75 h on site | On at 07:32Job 4027 | 24 hof 24.75 h on site |
CW Callum Webb Apprentice fitter, crew B | 8 hJob 4027 | 8 hJob 4027 | College | On at 07:39Job 4027 | 16 hof 16 h on site |
CM Chris Moss Small works and snagging fitter | 8 hJob 4028 | 8 hJob 4028 | 8 hJob 4029 | On at 07:42Job 4029 | 24 hof 24 h on site |
DK Dave Kerr Lead fitter, crew C | 8 hJob 4025 | 8 hJob 4025 | 8 hJob 4025 | On at 07:46Job 4025 | 24 hof 24 h on site |
ER Ellie Rudd Apprentice joiner, crew C | 8 hJob 4025 | 8 hJob 4025 | College | On at 07:35Job 4025 | 16 hof 16 h on site |
JP Josh Penrose Apprentice joiner, crew A | 8 hJob 4012 | 5 hJob 4012 | College | On at 07:43Job 4012 | 13 hof 13 h on site |
LD Liam Doyle Joiner, crew A | 8 hJob 4012 | 8 hJob 4012 | 8 hJob 4012 | On at 07:36Job 4012 | 24 hof 24 h on site |
MT Mike Tanner Lead fitter and tiler, crew B | 8 hJob 4027 | 8 hJob 4027 | 8 hJob 4027 | On at 07:25Job 4027 | 24 hof 24 h on site |
RF Rob Finch Decorator | 8 hJob 4011 | 8 hJob 4011 | 8 hJob 4011 | On at 07:49Job 4011 | 24 hof 24 h on site |
SK Sam Kerridge Labourer and driver | 8 hJob 4025 | 8 hJob 4022 | 8 hJob 4020 | On at 07:31Job 4020 | 24 hof 24 h on site |
SR Steve Rowe Lead fitter, crew A | 8 hJob 4012 | 8 hJob 4012 | 8 hJob 4012 | On at 07:29Job 4012 | 24 hof 24 h on site |
05 · Overdue and owed
£215,081.24 owed on 17 invoices, £4,287.00 of it overdue
Amounts are what the client pays: VAT included, retention held back. Payments come back from Xero; 3 landed this week (£42,495.00).
Overdue£4,287.001 invoice
Due in the next 7 days£13,770.003 invoices
Due in 8 to 14 days£30,570.007 invoices
Due in over 14 days£166,454.246 invoices
| Invoice | Client | Issued | Due | Gross |
|---|---|---|---|---|
| INV-2430Job 4013, completion | Karen and Henry Winter | 14 Sep | 17 days overdue | £4,287.00 |
| INV-2444Job 4033, deposit | Harriet and Ed Dyer | 7 Oct | Wed 21 Oct · in 6 days | £3,615.00 |
| INV-2446Job 4035, deposit | Patrick Ingram | 7 Oct | Wed 21 Oct · in 6 days | £6,840.00 |
| INV-2447Job 4036, deposit | Duncan Forde | 8 Oct | Thu 22 Oct · in 7 days | £3,315.00 |
| INV-2448Job 4037, deposit | Graham Sheppard | 9 Oct | Fri 23 Oct · in 8 days | £2,715.00 |
| INV-2449Job 4026, completion | Lucy and Jonathan Urch | 12 Oct | Mon 26 Oct · in 11 days | £2,430.00 |
| INV-2453Job 4027, progress | Jane and Simon Cottle | 14 Oct | Wed 28 Oct · in 13 days | £7,860.00 |
| INV-2454Job 4028, progress | Philip and Jenny Webber | 14 Oct | Wed 28 Oct · in 13 days | £6,030.00 |
| INV-2455Job 4029, progress | Victoria Kemp | 14 Oct | Wed 28 Oct · in 13 days | £5,940.00 |
| INV-2456Job 4039, deposit | Beth and Alex Gulliver | 14 Oct | Wed 28 Oct · in 13 days | £2,775.00 |
| INV-2457Job 4040, deposit | Fiona Rendell | 14 Oct | Wed 28 Oct · in 13 days | £2,820.00 |
| INV-2443Job 4032, deposit | Harbour Lane Florist | 5 Oct | Wed 4 Nov · in 20 days | £6,882.74 |
| INV-2445Job 4034, deposit | Halcombe Physiotherapy | 7 Oct | Fri 6 Nov · in 22 days | £13,081.50 |
| INV-2450Job 4038, deposit | Calloway Brooke Accountants | 12 Oct | Wed 11 Nov · in 27 days | £12,369.00 |
| INV-2451Job 4011, progress | Quillan Dental Care | 14 Oct | Fri 13 Nov · in 29 days | £64,125.00 |
| INV-2452Job 4017, progress | Tallow and Thyme | 14 Oct | Fri 13 Nov · in 29 days | £59,479.50 |
| INV-2458Job 4041, deposit | Brindle Bakehouse | 14 Oct | Fri 13 Nov · in 29 days | £10,516.50 |