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First in the listDRAFT-01
Weekly time-and-materials invoice · Job 4025

DRAFT-03

DraftNot in Xero yet

Pelham Rowe Architects, 81 Corn Street, Bristol. Job 4025, office refurbishment, time and materials, in progress; Gareth Price runs it. Drafted by the system from the approved timesheets, the deliveries to site and the subcontractor invoices; planned to go out tomorrow.

Total inc VAT
£15,393.36
Net
£12,827.80
Job 4025What Colin sees
Hours on site, not on the invoice
Tom Ashby clocked on at Job 4025 for 18 h on Tue and Wed but logged 12.75 h. This is time and materials, so the client pays for every hour: as it stands, the invoice goes out £252.00 short.
Draft
Larchfield Interiors
Larchfield Interiors Ltd
Unit 4, Feeder Road Trade Park, Bristol BS2
VAT GB 402 7718 25 · 0117 496 0381
Invoice
DRAFT-03
Date
Not sent yet
Due
30 days from sending
Job
4025
Bill to
Pelham Rowe Architects
For the attention of Colin Upton. 81 Corn Street, Bristol
For
Office refurbishment, time and materials
Week ending Fri 16 Oct
DescriptionAmount
Dave Kerr, 24 h at £56 an hour
3 timesheet entries: Mon, Tue, Wed
£1,344.00
Ellie Rudd, 16 h at £28 an hour
2 timesheet entries: Mon, Tue
£448.00
Sam Kerridge, 8 h at £36 an hour
1 timesheet entry: Mon
£288.00
Tom Ashby, 20.75 h at £48 an hour
3 timesheet entries: Mon, Tue, Wed
£996.00
Partitions, board and ceilings (PO-5519) at cost plus 15%
Avonmere Builders Merchants, delivered Fri 9 Oct, £3,070.85 at cost
£3,531.48
Joinery timber and sheet (PO-5523) at cost plus 15%
Kestle Timber, delivered Tue 13 Oct, £1,606.91 at cost
£1,847.95
Lighting and electrical (PO-5530) at cost plus 15%
Voltmere Electrical Wholesale, delivered Tue 13 Oct, £1,912.06 at cost
£2,198.87
Andy Rees Electrical: electrics and data, first fix (SC-3774) at cost plus 15%
Electrician, invoiced Wed 14 Oct, £1,890.00 at cost
£2,173.50
Net£12,827.80
VAT at 20%£2,565.56
Total due£15,393.36
Pay by bank transfer to Larchfield Interiors Ltd, quoting DRAFT-03. Payment terms: 30 days. Posts to Xero the moment it is sent; Xero is the ledger.
The hours behind it
Every labour line is the sum of timesheet entries from the site app; each person's clock-on sits beside them, so a short timesheet shows before the invoice goes.
DK
Dave Kerr
Lead fitter, crew C, charged at £56 an hour
24 h
£1,344.00
EntryDayLoggedOn siteTimesheet
TS-01401Mon 12 Oct8 h8 hSubmitted, approved Friday
TS-01413Tue 13 Oct8 h8 hSubmitted, approved Friday
TS-01424Wed 14 Oct8 h8 hSubmitted, approved Friday
ER
Ellie Rudd
Apprentice joiner, crew C (college on Wednesdays), charged at £28 an hour
16 h
£448.00
EntryDayLoggedOn siteTimesheet
TS-01402Mon 12 Oct8 h8 hSubmitted, approved Friday
TS-01414Tue 13 Oct8 h8 hSubmitted, approved Friday
SK
Sam Kerridge
Labourer and driver, charged at £36 an hour
8 h
£288.00
EntryDayLoggedOn siteTimesheet
TS-01408Mon 12 Oct8 h8 hSubmitted, approved Friday
TA
Tom Ashby
Joiner, crew C, charged at £48 an hour
20.75 h
£996.00
EntryDayLoggedOn siteTimesheet
TS-01410Mon 12 Oct8 h8 hSubmitted, approved Friday
TS-01422Tue 13 Oct6.5 h9.25 h (+2.75 h)2.75 h missing
TS-01431Wed 14 Oct6.25 h8.75 h (+2.5 h)2.5 h missing
Sending, payment and Xero
Drafted by the system from the approved timesheets, the deliveries to site and the subcontractor invoices
Ready for one click
Planned to go out Fri 16 Oct
Charged on time and materials, invoiced every Friday from the approved timesheets. Brought forward a week while the café waits for its counter.
Job 4025 billing
Time and materials: hours at each person's charge rate, materials and subcontract at cost plus 15%, invoiced every Friday
List →
DRAFT-03 · Weeklydraft, goes out 16 Oct£12,827.80Draft
Agreed budget£27,350.00
Extras billed£0.00
Extras approved, not billed£0.00
Invoiced so far, ex VAT£0.00
Client
Pelham Rowe Architects
Colin Upton · 0117 496 0551
81 Corn Street, Bristol
Commercial client: 30-day terms, 5% retention on stage invoices. The client sees every sent invoice in their portal, with its lines.
Open their portal view