Clinic · commercial · fixed price
Job 3946
CompleteClinic fit-out
For Avonvale Podiatry, Bristol. Crew C with Gareth Price. On site 26 Jan to 3 Feb, handed over 6 Feb 2026.
Agreed price
£30,250
ex VAT
Final margin
18.4%
quoted 21.7%
100% of the work done93 m² floor
Estimate against actual
Live from the timesheets, purchases and subcontractor invoices
CostEstimateActual so farFinalDifference
Labour192 h logged against 167 h estimated, at each person's true cost rate£4,592£5,208£5,208+£61613.4% overMaterials5 purchases received£10,250£10,638£10,638+£3883.8% overSubcontract5 invoices from the electrician, plumber and floor layer£8,850£8,850£8,850On budgetTotal cost£23,692£24,696£24,696+£1,0044.2% overQuoted margin21.7%£6,558 on £30,250
Final margin18.4%£5,554 profit
Invoiced so far£30,250of £30,250, £28,737 paid, £1,513 retention held
Where the money went
| Person | Hours | Labour cost | Difference |
|---|---|---|---|
DK Dave Kerr Lead fitter, crew C, £35/h at cost | 56 h of 50 h estimated | £1,960 of £1,750 | +£210 |
TA Tom Ashby Joiner, crew C, £30/h at cost | 56 h of 50 h estimated | £1,680 of £1,500 | +£180 |
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost | 48 h of 37 h estimated | £768 of £592 | +£176 |
RF Rob Finch Decorator, £28/h at cost | 16 h of 15 h estimated | £448 of £420 | +£28 |
SK Sam Kerridge Labourer and driver, £22/h at cost | 16 h of 15 h estimated | £352 of £330 | +£22 |
True labour cost. The 3 clinics and practices finished this year really took 1.94 h per m² of floor, against the old rule of 1.8. This job: 93 m² floor, priced on 167 h. Rule of thumb: 1.8 h per m² of floor. New quotes now use the true rate →
| Estimate line | Estimate | Ordered | Received | Difference |
|---|---|---|---|---|
Partitions, board and ceilings Avonmere Builders Merchants, PO-5144 | £3,080 | £3,164 | £3,164 | +£84 |
Joinery timber and sheet Kestle Timber, PO-5145 | £1,640 | £1,735 | £1,735 | +£95 |
Lighting and electrical Voltmere Electrical Wholesale, PO-5146 | £2,050 | £2,124 | £2,124 | +£74 |
Safety flooring Cotsmoor Flooring Trade, PO-5152 | £1,850 | £1,913 | £1,913 | +£63 |
Clinical sinks and taps Linmouth Bathroom Supply, PO-5137 | £1,630 | £1,702 | £1,702 | +£72 |
Materials count when they are delivered and signed for on site. Nothing is on order and not received. Supplier bills post to Xero from here.
| Trade | Agreed | Invoiced | Difference |
|---|---|---|---|
Electrics and data Andy Rees Electrical, 2 invoices | £3,980 | £3,980 | on the agreed price |
Plumbing Jon Haskins Plumbing and Heating, 2 invoices | £3,100 | £3,100 | on the agreed price |
Floor laying Nick Weller Flooring, 1 invoice | £1,770 | £1,770 | on the agreed price |
The forecast counts each trade at its agreed price until it invoices more.
Agreed price
5% retention held on each invoice, stage invoices at 25%, 50% and 25%
£30,250.00
Revenue
£30,250.00
Labour
final
- £5,208.00
Materials
final
- £10,638.13
Subcontract
final
- £8,850.00
Profit
18.4% margin, quoted at 21.7% (£6,558)
£5,553.87
Cost week by week
£24,696 spent over 3 weeks, against a £23,692 estimate
LabourMaterialsSubcontract
| Week of | Hours | Labour | Materials | Subcontract | Total |
|---|---|---|---|---|---|
| 19 Jan | 0 h | £0 | £3,164 | £0 | £3,164 |
| 26 Jan | 128 h | £3,464 | £5,561 | £3,540 | £12,565 |
| 2 Feb | 64 h | £1,744 | £1,913 | £5,310 | £8,967 |
Extras and variations · 0
Variations →No extras on this job.
Timesheets · 192 h, £5,208 at cost
Timesheets →| Week of | Person | Hours | Cost | Status |
|---|---|---|---|---|
| 2 Feb Tap for the days Mon 2 Feb8 hTS-00148 Tue 3 Feb8 hTS-00158 | DKDave Kerr | 16 h 2 days | £560.00 at £35/h | approved from the paper sheets |
| 2 Feb Tap for the days Mon 2 Feb8 hTS-00149 Tue 3 Feb8 hTS-00159 | EREllie Rudd | 16 h 2 days | £256.00 at £16/h | approved from the paper sheets |
| 2 Feb Tap for the days Mon 2 Feb8 hTS-00153 Tue 3 Feb8 hTS-00162 | RFRob Finch | 16 h 2 days | £448.00 at £28/h | approved from the paper sheets |
| 2 Feb Tap for the days Mon 2 Feb8 hTS-00156 Tue 3 Feb8 hTS-00165 | TATom Ashby | 16 h 2 days | £480.00 at £30/h | approved from the paper sheets |
| 26 Jan Tap for the days Mon 26 Jan8 hTS-00116 Tue 27 Jan8 hTS-00126 Wed 28 Jan8 hTS-00130 Thu 29 Jan8 hTS-00133 Fri 30 Jan8 hTS-00139 | DKDave Kerr | 40 h 5 days | £1,400.00 at £35/h | approved from the paper sheets |
| 26 Jan Tap for the days Mon 26 Jan8 hTS-00117 Tue 27 Jan8 hTS-00127 Thu 29 Jan8 hTS-00134 Fri 30 Jan8 hTS-00140 | EREllie Rudd | 32 h 4 days | £512.00 at £16/h | approved from the paper sheets |
| 26 Jan Tap for the days Mon 26 Jan8 hTS-00123 Tue 27 Jan8 hTS-00128 | SKSam Kerridge | 16 h 2 days | £352.00 at £22/h | approved from the paper sheets |
| 26 Jan Tap for the days Mon 26 Jan8 hTS-00125 Tue 27 Jan8 hTS-00129 Wed 28 Jan8 hTS-00131 Thu 29 Jan8 hTS-00137 Fri 30 Jan8 hTS-00146 | TATom Ashby | 40 h 5 days | £1,200.00 at £30/h | approved from the paper sheets |
Purchases · 5, £10,638
Purchases →| Order | What | Status | Net |
|---|---|---|---|
| PO-5152 Cotsmoor Flooring Trade, raised 26 Jan | Safety flooring | Delivered 2 Feb, billed | £1,913.17 |
| PO-5146 Voltmere Electrical Wholesale, raised 23 Jan | Lighting and electrical | Delivered 26 Jan, billed | £2,123.55 |
| PO-5145 Kestle Timber, raised 22 Jan | Joinery timber and sheet | Delivered 26 Jan, billed | £1,735.16 |
| PO-5144 Avonmere Builders Merchants, raised 20 Jan | Partitions, board and ceilings | Delivered 23 Jan, billed | £3,164.03 |
| PO-5137 Linmouth Bathroom Supply, raised 17 Jan | Clinical sinks and taps | Delivered 26 Jan, billed | £1,702.22 |
Subcontractor invoices · 5, £8,850
Tap one for the subcontractor| Invoice | Work | Status | Amount |
|---|---|---|---|
| SC-3447 Andy Rees Electrical, 3 Feb | Electrics and data, second fix | Paid | £1,990.00 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
| SC-3448 Jon Haskins Plumbing and Heating, 3 Feb | Plumbing, second fix | Paid | £1,550.00 |
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered. | |||
| SC-3444 Nick Weller Flooring, 2 Feb | Floor laying, supply-laid by the floor layer | Paid | £1,770.00 |
Nick Weller FlooringFloor layer, Yate. Day rate £240. Insured to Aug 2027. Commercial vinyl and safety flooring. | |||
| SC-3437 Andy Rees Electrical, 27 Jan | Electrics and data, first fix | Paid | £1,990.00 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
| SC-3438 Jon Haskins Plumbing and Heating, 27 Jan | Plumbing, first fix | Paid | £1,550.00 |
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered. | |||
Invoices · posted to Xero when sent
Billing →| Invoice | Stage | Status | Net | Gross | Xero |
|---|---|---|---|---|---|
| INV-2206 issued 16 Dec 2025 | Deposit 1 line | Paid 14 Jan | £7,562.50 | £8,621.24 £378 retention held | posted |
| INV-2234 issued 30 Jan | Progress 1 line | Paid 7 Mar | £15,125.00 | £17,242.50 £756 retention held | posted |
| INV-2244 issued 9 Feb | Completion 1 line | Paid 9 Mar | £7,562.50 | £8,621.24 £378 retention held | posted |
Stages £30,250 + billed extras £0 = £30,250 on invoices. £30,250 sent, £28,737 paid, £1,513 retention held until the defects period ends.
Client
Client page →Avonvale Podiatry
Contact: Henry Dando · client since 27 Nov 2025
Site14 North Street, Bristol
Phone0117 496 0409
PortalLive: progress, extras, invoices
Messages in the portal
No messages on this job yet.
People and dates
Project managerGareth Price
CrewCrew C: Dave, Tom, Ellie
Booked14 Dec 2025
StartedMon 26 Jan
Handed over6 Feb 2026
Retention5% held to the end of defects
Timeline
Handed over and closed
Gareth · 6 Feb 15:00
Andy Rees Electrical: Electrics and data, second fix, £1,990.00
Andy Rees · 3 Feb 17:00
Jon Haskins Plumbing and Heating: Plumbing, second fix, £1,550.00
Jon Haskins · 3 Feb 17:00
Nick Weller Flooring: Floor laying, supply-laid by the floor layer, £1,770.00
Nick Weller · 2 Feb 17:00
Delivered: Safety flooring from Cotsmoor Flooring Trade (PO-5152, £1,913.17)
Dave Kerr · 2 Feb 08:15
Andy Rees Electrical: Electrics and data, first fix, £1,990.00
Andy Rees · 27 Jan 17:00
Jon Haskins Plumbing and Heating: Plumbing, first fix, £1,550.00
Jon Haskins · 27 Jan 17:00
Delivered: Clinical sinks and taps from Linmouth Bathroom Supply (PO-5137, £1,702.22)
Dave Kerr · 26 Jan 08:15
Delivered: Joinery timber and sheet from Kestle Timber (PO-5145, £1,735.16)
Dave Kerr · 26 Jan 08:15
Delivered: Lighting and electrical from Voltmere Electrical Wholesale (PO-5146, £2,123.55)
Dave Kerr · 26 Jan 08:15
First day on site: Dave, Ellie, Sam, Tom
Site app · 26 Jan 07:30
Delivered: Partitions, board and ceilings from Avonmere Builders Merchants (PO-5144, £3,164.03)
Dave Kerr · 23 Jan 08:15
Deposit invoice INV-2206 sent and posted to Xero, £7,562.50 ex VAT; paid 14 Jan
Auto · 16 Dec 2025 16:00
Booked: £30,250 ex VAT
Owen · 14 Dec 2025 11:00