Office · commercial · fixed price
Job 3982
CompleteMeeting rooms and breakout area
For Merriman Surveyors, Bristol. Crew C with Gareth Price. On site 27 May to 10 Jun, handed over 18 Jun 2026.
Agreed price
£58,100
ex VAT, +£6,200 extras billed
Final margin
30.1%
quoted 22.3%
100% of the work done238 m² floor
Estimate against actual
Live from the timesheets, purchases and subcontractor invoices
CostEstimateActual so farFinalDifference
Labour224 h logged against 215 h estimated, at each person's true cost rate£5,920£6,128£6,128+£2093.5% overMaterials4 purchases received£22,600£22,142£22,142-£4582.0% underSubcontract4 invoices from the electrician, floor layer and plasterer£16,650£16,650£16,650On budgetTotal cost£45,170£44,920£44,920-£2490.6% underExtras captured on site
2 extras on this job
Quoted margin22.3%£12,931 on £58,100
Final margin30.1%£19,380 profit
Invoiced so far£64,300of £64,300, £61,085 paid, £3,215 retention held
Where the money went
| Person | Hours | Labour cost | Difference |
|---|---|---|---|
DK Dave Kerr Lead fitter, crew C, £35/h at cost | 64 h of 64.5 h estimated | £2,240 of £2,258 | -£17 |
TA Tom Ashby Joiner, crew C, £30/h at cost | 64 h of 64.5 h estimated | £1,920 of £1,935 | -£15 |
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost | 48 h of 47 h estimated | £768 of £752 | +£16 |
RF Rob Finch Decorator, £28/h at cost | 24 h of 19.5 h estimated | £672 of £546 | +£126 |
SK Sam Kerridge Labourer and driver, £22/h at cost | 24 h of 19.5 h estimated | £528 of £429 | +£99 |
True labour cost. The 7 offices finished this year really took 0.95 h per m² of floor, against the old rule of 0.9. This job: 238 m² floor, priced on 215 h. Rule of thumb: 0.9 h per m² of floor. New quotes now use the true rate →
| Estimate line | Estimate | Ordered | Received | Difference |
|---|---|---|---|---|
Partitions, board and ceilings Avonmere Builders Merchants, PO-5308 | £8,140 | £7,830 | £7,830 | -£310 |
Joinery timber and sheet Kestle Timber, PO-5310 | £4,070 | £4,090 | £4,090 | +£20 |
Lighting and electrical Voltmere Electrical Wholesale, PO-5312 | £4,970 | £4,858 | £4,858 | -£112 |
Flooring Cotsmoor Flooring Trade, PO-5325 | £5,420 | £5,364 | £5,364 | -£56 |
Materials count when they are delivered and signed for on site. Nothing is on order and not received. Supplier bills post to Xero from here.
| Trade | Agreed | Invoiced | Difference |
|---|---|---|---|
Electrics and data Andy Rees Electrical, 2 invoices | £9,990 | £9,990 | on the agreed price |
Plastering Mark Dent Plastering, 1 invoice | £4,160 | £4,160 | on the agreed price |
Floor laying Nick Weller Flooring, 1 invoice | £2,500 | £2,500 | on the agreed price |
The forecast counts each trade at its agreed price until it invoices more.
Agreed price
5% retention held on each invoice, stage invoices at 25%, 50% and 25%
£58,100.00
Extras billed
V-3982-1, V-3982-2
£6,200.00
Revenue
£64,300.00
Labour
final
- £6,128.00
Materials
final
- £22,142.42
Subcontract
final
- £16,650.00
Profit
30.1% margin, quoted at 22.3% (£12,931)
£19,379.58
Cost week by week
£44,920 spent over 3 weeks, against a £45,170 estimate
LabourMaterialsSubcontract
| Week of | Hours | Labour | Materials | Subcontract | Total |
|---|---|---|---|---|---|
| 25 May | 88 h | £2,344 | £16,778 | £4,995 | £24,117 |
| 1 Jun | 128 h | £3,560 | £0 | £4,160 | £7,720 |
| 8 Jun | 8 h | £224 | £5,364 | £7,495 | £13,083 |
Extras and variations · 2
Variations →Timesheets · 224 h, £6,128 at cost
Timesheets →| Week of | Person | Hours | Cost | Status |
|---|---|---|---|---|
| 8 Jun Tap for the days Wed 10 Jun8 hTS-00733 | RFRob Finch | 8 h 1 day | £224.00 at £28/h | approved |
| 1 Jun Tap for the days Mon 1 Jun8 hTS-00682 Tue 2 Jun8 hTS-00690 Wed 3 Jun8 hTS-00696 Thu 4 Jun8 hTS-00701 Fri 5 Jun8 hTS-00710 | DKDave Kerr | 40 h 5 days | £1,400.00 at £35/h | approved |
| 1 Jun Tap for the days Mon 1 Jun8 hTS-00683 Tue 2 Jun8 hTS-00691 Thu 4 Jun8 hTS-00702 Fri 5 Jun8 hTS-00711 | EREllie Rudd | 32 h 4 days | £512.00 at £16/h | approved |
| 1 Jun Tap for the days Thu 4 Jun8 hTS-00705 Fri 5 Jun8 hTS-00714 | RFRob Finch | 16 h 2 days | £448.00 at £28/h | approved |
| 1 Jun Tap for the days Mon 1 Jun8 hTS-00689 Tue 2 Jun8 hTS-00695 Wed 3 Jun8 hTS-00699 Thu 4 Jun8 hTS-00708 Fri 5 Jun8 hTS-00716 | TATom Ashby | 40 h 5 days | £1,200.00 at £30/h | approved |
| 25 May Tap for the days Wed 27 May8 hTS-00663 Thu 28 May8 hTS-00667 Fri 29 May8 hTS-00672 | DKDave Kerr | 24 h 3 days | £840.00 at £35/h | approved from the paper sheets |
| 25 May Tap for the days Thu 28 May8 hTS-00668 Fri 29 May8 hTS-00673 | EREllie Rudd | 16 h 2 days | £256.00 at £16/h | approved from the paper sheets |
| 25 May Tap for the days Wed 27 May8 hTS-00665 Thu 28 May8 hTS-00669 Fri 29 May8 hTS-00678 | SKSam Kerridge | 24 h 3 days | £528.00 at £22/h | approved from the paper sheets |
| 25 May Tap for the days Wed 27 May8 hTS-00666 Thu 28 May8 hTS-00670 Fri 29 May8 hTS-00680 | TATom Ashby | 24 h 3 days | £720.00 at £30/h | approved from the paper sheets |
Purchases · 4, £22,142
Purchases →| Order | What | Status | Net |
|---|---|---|---|
| PO-5325 Cotsmoor Flooring Trade, raised 1 Jun | Flooring | Delivered 8 Jun, billed | £5,364.37 |
| PO-5312 Voltmere Electrical Wholesale, raised 25 May | Lighting and electrical | Delivered 28 May, billed | £4,858.29 |
| PO-5310 Kestle Timber, raised 24 May | Joinery timber and sheet | Delivered 28 May, billed | £4,089.56 |
| PO-5308 Avonmere Builders Merchants, raised 23 May | Partitions, board and ceilings | Delivered 26 May, billed | £7,830.20 |
Subcontractor invoices · 4, £16,650
Tap one for the subcontractor| Invoice | Work | Status | Amount |
|---|---|---|---|
| SC-3611 Andy Rees Electrical, 10 Jun | Electrics and data, second fix | Paid | £4,995.00 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
| SC-3609 Nick Weller Flooring, 9 Jun | Floor laying, supply-laid by the floor layer | Paid | £2,500.00 |
Nick Weller FlooringFloor layer, Yate. Day rate £240. Insured to Aug 2027. Commercial vinyl and safety flooring. | |||
| SC-3599 Mark Dent Plastering, 2 Jun | Plastering, skim and making good | Paid | £4,160.00 |
Mark Dent PlasteringPlasterer, Brislington. Day rate £220. Insured to Feb 2027. Skim and dry-lining. | |||
| SC-3591 Andy Rees Electrical, 28 May | Electrics and data, first fix | Paid | £4,995.00 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
Invoices · posted to Xero when sent
Billing →| Invoice | Stage | Status | Net | Gross | Xero |
|---|---|---|---|---|---|
| INV-2303 issued 17 Apr | Deposit 1 line | Paid 17 May | £14,525.00 | £16,558.50 £726 retention held | posted |
| INV-2341 issued 3 Jun | Progress 1 line | Paid 30 Jun | £29,050.00 | £33,117.00 £1,453 retention held | posted |
| INV-2357 issued 19 Jun | Completion 3 lines, with V-3982-1, V-3982-2 | Paid 10 Jul | £20,725.00 | £23,626.50 £1,036 retention held | posted |
Stages £58,100 + billed extras £6,200 = £64,300 on invoices. £64,300 sent, £61,085 paid, £3,215 retention held until the defects period ends.
Client
Client page →Merriman Surveyors
Contact: Matthew Cleeve · client since 28 Mar 2026
Site124 North Street, Bristol
Phone0117 496 0651
PortalLive: progress, extras, invoices
Messages in the portal
No messages on this job yet.
People and dates
Project managerGareth Price
CrewCrew C: Dave, Tom, Ellie
Booked15 Apr 2026
StartedWed 27 May
Handed over18 Jun 2026
Retention5% held to the end of defects
Timeline
Handed over and closed
Gareth · 18 Jun 15:00
Andy Rees Electrical: Electrics and data, second fix, £4,995.00
Andy Rees · 10 Jun 17:00
Nick Weller Flooring: Floor laying, supply-laid by the floor layer, £2,500.00
Nick Weller · 9 Jun 17:00
Delivered: Flooring from Cotsmoor Flooring Trade (PO-5325, £5,364.37)
Dave Kerr · 8 Jun 08:15
V-3982-2 approved by the client (email), £2,170
Client · 3 Jun 19:00
V-3982-1 approved by the client (email), £4,030
Client · 2 Jun 19:00
Mark Dent Plastering: Plastering, skim and making good, £4,160.00
Mark Dent · 2 Jun 17:00
Extra captured: Extra data points
Dave · 2 Jun 11:30
Extra captured: Move a partition by 600 mm
Dave · 1 Jun 11:30
Andy Rees Electrical: Electrics and data, first fix, £4,995.00
Andy Rees · 28 May 17:00
Delivered: Joinery timber and sheet from Kestle Timber (PO-5310, £4,089.56)
Dave Kerr · 28 May 08:15
Delivered: Lighting and electrical from Voltmere Electrical Wholesale (PO-5312, £4,858.29)
Dave Kerr · 28 May 08:15
First day on site: Dave, Sam, Tom
Site app · 27 May 07:30
Delivered: Partitions, board and ceilings from Avonmere Builders Merchants (PO-5308, £7,830.20)
Dave Kerr · 26 May 08:15
Booked: £58,100 ex VAT
Owen · 15 Apr 11:00