Office · commercial · fixed price
Job 4038
BookedOffice fit-out, ground floor
For Calloway Brooke Accountants, Bristol. Crew C with Gareth Price. Booked 8 Oct, starts Mon 7 Dec.
Agreed price
£43,400
ex VAT
Margin now
21.0%
quoted 21.3%
Not started180 m² floor
Estimate against actual
Nothing spent yet: the estimate is what it was priced on
CostEstimateActual so farForecast at finishDifference
Labour161.5 h estimated, at each person's true cost rate£4,446£0£4,446On budgetMaterials0 purchases received, £6,309 on order£17,100£0£17,249+£1490.9% overSubcontractNo subcontractor invoices yet£12,600£0£12,600On budgetTotal cost£34,146£0£34,295+£1490.4% overQuoted margin21.3%£9,255 on £43,400
Margin now21.0%£9,105 profit on the forecast
Invoiced so far£10,850of £43,400, £0 paid, £543 retention held
Where the money went
| Person | Hours | Labour cost | Left in the estimate |
|---|---|---|---|
DK Dave Kerr Lead fitter, crew C, £35/h at cost | 0 h of 48.5 h estimated | £0 of £1,698 | £1,698 |
TA Tom Ashby Joiner, crew C, £30/h at cost | 0 h of 48.5 h estimated | £0 of £1,455 | £1,455 |
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost | 0 h of 35.5 h estimated | £0 of £568 | £568 |
RF Rob Finch Decorator, £28/h at cost | 0 h of 14.5 h estimated | £0 of £406 | £406 |
SK Sam Kerridge Labourer and driver, £22/h at cost | 0 h of 14.5 h estimated | £0 of £319 | £319 |
True labour cost. The 7 offices finished this year really took 0.95 h per m² of floor, against the old rule of 0.9. This job: 180 m² floor, priced on 161.5 h. Rule of thumb: 0.9 h per m² of floor. New quotes now use the true rate →
| Estimate line | Estimate | Ordered | Received | Difference |
|---|---|---|---|---|
Partitions, board and ceilings Avonmere Builders Merchants, PO-5535 | £6,160 | £6,309 | £0 | +£149 |
Joinery timber and sheet Kestle Timber, not ordered yet | £3,080 | none | none | to order |
Lighting and electrical Voltmere Electrical Wholesale, not ordered yet | £3,760 | none | none | to order |
Flooring Cotsmoor Flooring Trade, not ordered yet | £4,100 | none | none | to order |
Materials count when they are delivered and signed for on site. £6,309 is ordered and not received yet; the forecast includes it. Supplier bills post to Xero from here.
| Trade | Agreed | Invoiced | Difference |
|---|---|---|---|
Electrics and data Andy Rees Electrical, not invoiced yet | £7,560 | none | to come |
Plastering Mark Dent Plastering, not invoiced yet | £3,150 | none | to come |
Floor laying Nick Weller Flooring, not invoiced yet | £1,890 | none | to come |
The forecast counts each trade at its agreed price until it invoices more.
Agreed price
5% retention held on each invoice, stage invoices at 25%, 50% and 25%
£43,400.00
Revenue
£43,400.00
Labour
forecast: £0 so far
- £4,445.50
Materials
forecast: £0 so far
- £17,249.44
Subcontract
forecast: £0 so far
- £12,600.00
Profit on the forecast
21.0% margin, quoted at 21.3% (£9,255)
£9,105.06
Cost week by week
Nothing spent yet
LabourMaterialsSubcontract
No costs yet
Crew time and deliveries start on Mon 7 Dec.
Extras and variations · 0
Variations →No extras on this job yet. The crew captures any on the site app, with the client's signature.
Timesheets · 0 h, £0 at cost
Timesheets →No hours logged yet. The crew clock on to the job in the site app from Mon 7 Dec.
Purchases · 1, £6,309
Purchases →| Order | What | Status | Net |
|---|---|---|---|
| PO-5535 Avonmere Builders Merchants, raised 13 Oct | Partitions, board and ceilings | On order, due 4 Dec | £6,309.44 |
Subcontractor invoices · 0, £0
Tap one for the subcontractorNo subcontractor invoices yet.
Invoices · posted to Xero when sent
Billing →| Invoice | Stage | Status | Net | Gross | Xero |
|---|---|---|---|---|---|
| INV-2450 issued 12 Oct | Deposit 1 line | Sent, due 11 Nov | £10,850.00 | £12,369.00 £543 retention held | posted |
Stages £10,850 + billed extras £0 = £10,850 on invoices. £10,850 sent, £0 paid, £543 retention held until the defects period ends.
Client
Client page →Calloway Brooke Accountants
Contact: Emma Iles · client since 5 Oct 2026
Site132 North Street, Bristol
Phone0117 496 0416
PortalLive: progress, extras, invoices
Messages in the portal
No messages on this job yet.
People and dates
Project managerGareth Price
CrewCrew C: Dave, Tom, Ellie
Booked8 Oct 2026
StartsMon 7 Dec
HandoverTue 15 Dec
Retention5% held to the end of defects
On the schedule
Schedule →This week and next
Timeline
Deposit invoice INV-2450 sent and posted to Xero, £10,850.00 ex VAT
Auto · Mon 12 Oct 16:00
Booked: £43,400 ex VAT
Owen · 8 Oct 11:00