Person	Hours	Labour cost	Difference
DK Dave Kerr Lead fitter, crew C, £35/h at cost	88 h of 80 h estimated	£3,080 of £2,800	+£280
TA Tom Ashby Joiner, crew C, £30/h at cost	88 h of 80 h estimated	£2,640 of £2,400	+£240
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost	72 h of 58.5 h estimated	£1,152 of £936	+£216
RF Rob Finch Decorator, £28/h at cost	24 h of 24 h estimated	£672 of £672	on budget
SK Sam Kerridge Labourer and driver, £22/h at cost	24 h of 24 h estimated	£528 of £528	on budget

True labour cost. The 3 clinics and practices finished this year really took 1.94 h per m² of floor, against the old rule of 1.8. This job: 148 m² floor, priced on 266.5 h. Rule of thumb: 1.8 h per m² of floor. New quotes now use the true rate →

Estimate line	Estimate	Ordered	Received	Difference
Partitions, board and ceilings Avonmere Builders Merchants, PO-5108	£4,890	£5,257	£5,257	+£367
Joinery timber and sheet Kestle Timber, PO-5117	£2,610	£2,690	£2,690	+£80
Lighting and electrical Voltmere Electrical Wholesale, PO-5119	£3,260	£3,406	£3,406	+£146
Safety flooring Cotsmoor Flooring Trade, PO-5128	£2,930	£3,079	£3,079	+£149
Clinical sinks and taps Linmouth Bathroom Supply, PO-5107	£2,610	£2,799	£2,799	+£189

Materials count when they are delivered and signed for on site. Nothing is on order and not received. Supplier bills post to Xero from here.

Trade	Agreed	Invoiced	Difference
Electrics and data Andy Rees Electrical, 2 invoices	£6,320	£6,320	on the agreed price
Plumbing Jon Haskins Plumbing and Heating, 2 invoices	£4,920	£4,920	on the agreed price
Floor laying Nick Weller Flooring, 1 invoice	£2,810	£2,810	on the agreed price

The forecast counts each trade at its agreed price until it invoices more.

Cost week by week

£39,351 spent over 4 weeks, against a £37,686 estimate

LabourMaterialsSubcontract

Week of	Hours	Labour	Materials	Subcontract	Total
29 Dec 2025	0 h	£0	£5,257	£0	£5,257
5 Jan	136 h	£3,640	£8,894	£5,620	£18,154
12 Jan	112 h	£3,112	£0	£0	£3,112
19 Jan	48 h	£1,320	£3,079	£8,430	£12,829

Extras and variations · 0

Variations →

No extras on this job.

Timesheets · 296 h, £8,072 at cost

Timesheets →

Week of	Person	Hours	Cost	Status
19 Jan Tap for the days	DKDave Kerr	8 h 1 day	£280.00 at £35/h	approved from the paper sheets
19 Jan Tap for the days	EREllie Rudd	8 h 1 day	£128.00 at £16/h	approved from the paper sheets
19 Jan Tap for the days	RFRob Finch	24 h 3 days	£672.00 at £28/h	approved from the paper sheets
19 Jan Tap for the days	TATom Ashby	8 h 1 day	£240.00 at £30/h	approved from the paper sheets
12 Jan Tap for the days	DKDave Kerr	40 h 5 days	£1,400.00 at £35/h	approved from the paper sheets
12 Jan Tap for the days	EREllie Rudd	32 h 4 days	£512.00 at £16/h	approved from the paper sheets
12 Jan Tap for the days	TATom Ashby	40 h 5 days	£1,200.00 at £30/h	approved from the paper sheets
5 Jan Tap for the days	DKDave Kerr	40 h 5 days	£1,400.00 at £35/h	approved from the paper sheets
5 Jan Tap for the days	EREllie Rudd	32 h 4 days	£512.00 at £16/h	approved from the paper sheets
5 Jan Tap for the days	SKSam Kerridge	24 h 3 days	£528.00 at £22/h	approved from the paper sheets
5 Jan Tap for the days	TATom Ashby	40 h 5 days	£1,200.00 at £30/h	approved from the paper sheets

Purchases · 5, £17,229

Purchases →

Order	What	Status	Net
PO-5128 Cotsmoor Flooring Trade, raised 12 Jan	Safety flooring	Delivered 19 Jan, billed	£3,078.56
PO-5119 Voltmere Electrical Wholesale, raised 3 Jan	Lighting and electrical	Delivered 6 Jan, billed	£3,405.52
PO-5117 Kestle Timber, raised 2 Jan	Joinery timber and sheet	Delivered 6 Jan, billed	£2,689.54
PO-5108 Avonmere Builders Merchants, raised 30 Dec 2025	Partitions, board and ceilings	Delivered 2 Jan, billed	£5,256.67
PO-5107 Linmouth Bathroom Supply, raised 28 Dec 2025	Clinical sinks and taps	Delivered 6 Jan, billed	£2,798.89

Subcontractor invoices · 5, £14,050

Tap one for the subcontractor

Invoice	Work	Status	Amount
SC-3425 Andy Rees Electrical, 21 Jan	Electrics and data, second fix	Paid	£3,160.00
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting.
SC-3426 Jon Haskins Plumbing and Heating, 21 Jan	Plumbing, second fix	Paid	£2,460.00
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered.
SC-3423 Nick Weller Flooring, 20 Jan	Floor laying, supply-laid by the floor layer	Paid	£2,810.00
Nick Weller FlooringFloor layer, Yate. Day rate £240. Insured to Aug 2027. Commercial vinyl and safety flooring.
SC-3407 Jon Haskins Plumbing and Heating, 7 Jan	Plumbing, first fix	Paid	£2,460.00
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered.
SC-3403 Andy Rees Electrical, 6 Jan	Electrics and data, first fix	Paid	£3,160.00
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting.

Invoices · posted to Xero when sent

Billing →

Invoice	Stage	Status	Net	Gross	Xero
INV-2201 issued 25 Nov 2025	Deposit 1 line	Paid 28 Dec 2025	£11,875.00	£13,537.50 £594 retention held	posted
INV-2219 issued 13 Jan	Progress 1 line	Paid 6 Feb	£23,750.00	£27,075.00 £1,188 retention held	posted
INV-2236 issued 2 Feb	Completion 1 line	Paid 24 Feb	£11,875.00	£13,537.50 £594 retention held	posted