Clinic · commercial · fixed price
Job 4034
BookedPhysiotherapy clinic fit-out
For Halcombe Physiotherapy, Bristol. Crew C with Gareth Price. Booked 5 Oct, starts Mon 9 Nov.
Agreed price
£45,900
ex VAT
Margin now
22.0%
quoted 22.4%
Not started140 m² floor
Estimate against actual
Nothing spent yet: the estimate is what it was priced on
CostEstimateActual so farForecast at finishDifference
Labour251.5 h estimated, at each person's true cost rate£6,921£0£6,921On budgetMaterials0 purchases received, £4,812 on order£15,400£0£15,592+£1921.2% overSubcontractNo subcontractor invoices yet£13,300£0£13,300On budgetTotal cost£35,621£0£35,813+£1920.5% overQuoted margin22.4%£10,280 on £45,900
Margin now22.0%£10,087 profit on the forecast
Invoiced so far£11,475of £45,900, £0 paid, £574 retention held
Where the money went
| Person | Hours | Labour cost | Left in the estimate |
|---|---|---|---|
DK Dave Kerr Lead fitter, crew C, £35/h at cost | 0 h of 75.5 h estimated | £0 of £2,643 | £2,643 |
TA Tom Ashby Joiner, crew C, £30/h at cost | 0 h of 75.5 h estimated | £0 of £2,265 | £2,265 |
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost | 0 h of 55.5 h estimated | £0 of £888 | £888 |
RF Rob Finch Decorator, £28/h at cost | 0 h of 22.5 h estimated | £0 of £630 | £630 |
SK Sam Kerridge Labourer and driver, £22/h at cost | 0 h of 22.5 h estimated | £0 of £495 | £495 |
True labour cost. The 3 clinics and practices finished this year really took 1.94 h per m² of floor, against the old rule of 1.8. This job: 140 m² floor, priced on 251.5 h. Rule of thumb: 1.8 h per m² of floor. New quotes now use the true rate →
| Estimate line | Estimate | Ordered | Received | Difference |
|---|---|---|---|---|
Partitions, board and ceilings Avonmere Builders Merchants, PO-5527 | £4,620 | £4,812 | £0 | +£192 |
Joinery timber and sheet Kestle Timber, not ordered yet | £2,460 | none | none | to order |
Lighting and electrical Voltmere Electrical Wholesale, not ordered yet | £3,080 | none | none | to order |
Safety flooring Cotsmoor Flooring Trade, not ordered yet | £2,770 | none | none | to order |
Clinical sinks and taps Linmouth Bathroom Supply, not ordered yet | £2,470 | none | none | to order |
Materials count when they are delivered and signed for on site. £4,812 is ordered and not received yet; the forecast includes it. Supplier bills post to Xero from here.
| Trade | Agreed | Invoiced | Difference |
|---|---|---|---|
Electrics and data Andy Rees Electrical, not invoiced yet | £5,990 | none | to come |
Plumbing Jon Haskins Plumbing and Heating, not invoiced yet | £4,660 | none | to come |
Floor laying Nick Weller Flooring, not invoiced yet | £2,650 | none | to come |
The forecast counts each trade at its agreed price until it invoices more.
Agreed price
5% retention held on each invoice, stage invoices at 25%, 50% and 25%
£45,900.00
Revenue
£45,900.00
Labour
forecast: £0 so far
- £6,920.50
Materials
forecast: £0 so far
- £15,592.47
Subcontract
forecast: £0 so far
- £13,300.00
Profit on the forecast
22.0% margin, quoted at 22.4% (£10,280)
£10,087.03
Cost week by week
Nothing spent yet
LabourMaterialsSubcontract
No costs yet
Crew time and deliveries start on Mon 9 Nov.
Extras and variations · 0
Variations →No extras on this job yet. The crew captures any on the site app, with the client's signature.
Timesheets · 0 h, £0 at cost
Timesheets →No hours logged yet. The crew clock on to the job in the site app from Mon 9 Nov.
Purchases · 1, £4,812
Purchases →| Order | What | Status | Net |
|---|---|---|---|
| PO-5527 Avonmere Builders Merchants, raised 10 Oct | Partitions, board and ceilings | On order, due 6 Nov | £4,812.47 |
Subcontractor invoices · 0, £0
Tap one for the subcontractorNo subcontractor invoices yet.
Invoices · posted to Xero when sent
Billing →| Invoice | Stage | Status | Net | Gross | Xero |
|---|---|---|---|---|---|
| INV-2445 issued 7 Oct | Deposit 1 line | Sent, due 6 Nov | £11,475.00 | £13,081.50 £574 retention held | posted |
Stages £11,475 + billed extras £0 = £11,475 on invoices. £11,475 sent, £0 paid, £574 retention held until the defects period ends.
Client
Client page →Halcombe Physiotherapy
Contact: Ian Ashman · client since 10 Sep 2026
Site28 North Street, Bristol
Phone0117 496 0761
PortalLive: progress, extras, invoices
Messages in the portal
No messages on this job yet.
People and dates
Project managerGareth Price
CrewCrew C: Dave, Tom, Ellie
Booked5 Oct 2026
StartsMon 9 Nov
HandoverFri 20 Nov
Retention5% held to the end of defects
On the schedule
Schedule →This week and next
Timeline
Deposit invoice INV-2445 sent and posted to Xero, £11,475.00 ex VAT
Auto · 7 Oct 16:00
Booked: £45,900 ex VAT
Owen · 5 Oct 11:00